Extending your residence permit or transfer from another university

Do I need to extend my residence permit?

If your student residence permit is due to expire, Leiden University will apply for an extension in the following situations:

  • you do not expect to complete your study programme at Leiden University on time

  • you are about to finish one study programme at Leiden University (bachelor, master or exchange) and will immediately continue onto a new degree programme with us

  • you have a valid student residence permit, obtained via another Dutch university, which is due to expire and you have decided to join a degree programme at Leiden University

 
Note: if you currently hold a student residence permit obtained via another Dutch university, but this permit is not due to expire before the end of next academic year, you should instead follow the procedure for 'transfer from another Dutch university'.

How can I extend my residence permit?

If you need to extend your residence permit please follow the steps below:

  1. Inform the Admissions Office that you need an extension by sending an email to visa@sea.leidenuniv.nl  

  2. Submit the following documents three months before your current permit expires or before the start of your new study programme:
    - Proof of sufficient funds
    - a signed Antecedents Certificate
    - a copy of your valid passport
    - a copy of your current residence permit
    - a copy of your current health insurance

  3.  Pay the required legal fees 
     

More information about required documents and fees.

Once the Admissions Office has received all your documents and fees, it will submit your residence permit application to the Dutch Immigration Department (IND). The application procedure usually takes four to eight weeks.

More information or assistance
Please drop by during the ‘Visa/Residence Permit Consulting Hours’.

Transfer from another Dutch university

If you currently hold a valid student residence permit, obtained via another Dutch university, which is not due to expire before the end of the next academic year, and you now intend continuing your studies at Leiden University you will need to follow a different procedure. Once you discontinue your studies your former university will inform the IND that you are no longer a student at their institution. It is then your responsibility to make sure that Leiden University Admissions Office informs the IND that you are now a student in Leiden.

In order to do so the Admissions Office will require the following documents from you at least two months before the start of your studies in Leiden:

  • Proof of sufficient funds

  • a copy of all the pages of your passport

  • a copy of both sides of your current residence permit.

  • a copy of your health insurance
     

Once the Admissions Office has received and approved these items they will inform the IND that you have transferred your place of study to Leiden University.

What else do I need to know?

Holding a valid residence permit is your own responsibility
You are responsible for ensuring that your residence permit is extended on time. If you don’t know whether you need to extend your permit, please contact your programme coordinator. He or she will know whether you are expected to finish your studies before the expiry date of your current permit.
Leiden University will be required to inform the IND if you discontinue your studies, if you terminate your registration as a student of Leiden University, or if you no longer have sufficient funds to cover your living costs. This may result in the IND cancelling your visa/residence permit.

Proof of sufficient financial resources
If your study programme is longer than 12 months you will be asked to submit a new financial statement prior to each subsequent year of study, stating that you have sufficient funds to cover your living costs for the upcoming study period (up to 12 months). If necessary, the IND is authorised to request documentary proof of your financial situation. In this case, you will need to demonstrate that you have sufficient funds per month at your disposal.

Sufficient study progress is required
Due to immigration legislation and the Code of Conduct governing International Students in Higher Education Leiden University will be required to cancel your residence permit if you obtain study results of less than 50% per year (with the exception of insufficient study progress resulting from exceptional circumstances as specified in whw WHW 7.51).

You cannot re-enter the Netherlands with an expired residence permit
If you plan to go home for the summer but your new permit has not yet been issued, make sure you return before your current permit expires. If this is not possible, you will need to request a return visa before leaving the Netherlands.

Extending your stay after graduation
If you plan to stay in the Netherlands after graduation, you have the possibility to apply for a residence permit under the ‘Orientation Year for Graduates Seeking Employment’.

Last Modified: 05-09-2017